Managing human resources is a crucial function for all organizations. However, for small organizations that are growing every day, retaining the best talent is crucial. Big brands can depend on their past reputation for employee retention, but for small companies, HR management plays a key role.
HR management systems perform a plethora of functions like management of the payroll, performance tracking, and onboarding functions.
Of these, onboarding software for small business is of vital importance. Onboarding gives the new recruit an idea of the organization’s vision. In this article, you will learn how onboarding is crucial for retention, what are the features of a good HR/onboarding system and which ones are the best for small businesses.
How Onboarding Helps In Employee Retention
Onboarding is the step where a new recruit is exposed to the values that a business stands for. If the new recruit feels comfortable with the values of an organization and if his career goals are in line with the company’s vision, then they are unlikely to quit their job.
Creating A Two-Way Communication Process
Most onboarding systems have an option for providing feedback at the end of the onboarding process. The option of providing feedback creates a sense of trust and a channel of communication between the company and the employees. A sense of trust goes a long way in retaining new recruits.
Giving A Sense Of Achievement
Some onboarding systems give positive feedback for performing well in the first few weeks. The positive feedback gives the fresh recruits a sense of achievement. Some appreciation for good work in the initial period encourages fresh recruits to carry on in the same company.
Some Great Onboarding Systems Available In The Market
The software from Deel is a great HR management system that has a comprehensive onboarding tool. An essential element of the onboarding process is the management of employee data.
After all, the performance of the employee in the first few weeks will be essential in determining how well a particular person fits into the company’s work environment. So a robust data management system will make sure that you can analyze data about the employee’s attendance rate, their project completion rate, etc.
The Deel software is simple and easy to use. It automates a number of processes in the onboarding process; this ensures that chances of missing out on key details are minimized.
The system manages all the paperwork and performs all the compliance functions on the company’s end.
So if a fresh recruit is on a visa, the software will take care if the visa is valid, the time period for which it is operational, etc.
It has easy-to-use performance trackers for fresh recruits. The tracker sends auto-reminders to both the recruits and their immediate bosses. So any pending tasks that the new recruit is tasked with getting monitored effectively.
Deel can be easily integrated with other software systems that a company might need. So you can easily integrate the Deel software with accounting software like Quickbooks or business process management software like NetSuite.
Deel has a free-to-use demo version where up to 200 people can be integrated. So if you are unsure about buying the software, which starts at $599 per month, you can try out the free version.
The system from ClearCompany speeds up the onboarding process. They prefer data from past forms and documents to save time in processing new documents. Their software is available in mobile-friendly versions as well, so if your managers want to keep track of the new recruits on the go, then ClearCompany is a good option.
The software has an automated system of tracking and storing all the forms related to the new recruit. So the chances of committing inadvertent mistakes are reduced. The software can be integrated with various other applications.
So if your company uses some applications for job posting, payroll management, accounting, etc., they can be seamlessly integrated with the ClearCompany onboarding management system.
The best part about ClearCompany is that they do not have a fixed price for their product. So you only pay based on your customized needs.
Sage HR has several valuable features that help you better manage your workforce, especially during the crucial onboarding phase. They offer customizable checklists that are tailor-made for every fresh recruit. So if candidate A has missed the deadline or if candidate B has completed a task before the deadline, the software will prepare a checklist accordingly.
Apart from this, the software offers a comprehensive tool so that the managers can monitor how well the fresh recruit is complying with the company’s rules. It also gives real-time analytical data about each employee’s performance.
Sage HR can easily integrate with cloud computing platforms like Azure and or instant messaging platforms like Slack.
There is a 30-day free trial, and the actual cost comes to around $7 per employee.
This HR management system is great for small businesses. It makes it very convenient to gather and analyze a company’s data. The best feature of BambooHr is that apart from analyzing a recruit’s performance, it also generates data about their satisfaction levels. So with this system, you can be sure that the onboarding process is not only catering to the company but also to the new employee.
There are many things that a company looks into while purchasing new HR management software. They look into its ability to automate, its ability to integrate with other applications, etc. Moreover, the simplicity of the interface is also a vital consideration. After all, most companies want to give a smooth and hassle-free experience to their new employees.
Big organizations can purchase expensive software for themselves. But with small organizations where building an intimate bond with the new recruit is essential. And where there are concerns about the expenses that a company can afford, going for smaller and newer systems will be a better option.